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Presenting Remotely In The Age Of Covid19

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Automatic TRANSCRIPT

Thanks for joining me today. Debbie thank for having this you know we are in strange times and this is For me I think a huge topic as people trying to figure out how to overcome some of the challenges of now suddenly working remotely. You know it's like a whole new world so I I'm wondering if you would talk a bit about how presenting remotely is different from presenting. Lives right well. First of all Presenting remotely has the technical challenges as you can imagine People get a little nervous especially the first or second or third time. They're doing it because not sure they can be heard. They're not sure they can be seen. Which means you should get on the the presentation fifteen minutes earlier to make sure everything's working the way you want it to do just as you would get to the site of a presentation earlier so the key thing that. I that I have deduced is. It's really different about presenting remotely versus presenting live. Is that if you're presenting remotely and you need to use visual aids to accompany you as most of doing business presentations. Typically you're using powerpoint or keynote or Presi in order to help make your point in order to to explain what it is. You're talking about to persuade your audience. When we've done that live traditionally. We may know that our slides aren't terrific. We may know that they're really not an aid for the audience. They're really more of a crutch for us as presenters. But we've let it go because if were good enough at presenting. We can overcome bad visuals folks because we're lives and so the audience can ignore the screen behind us and just pay attention to us or the audience. As you've told me in the past that you do when you're seeing a presentation that requires a lot of reading. You read this slide first and then pay attention to the speaker well if Speaker Yep if the speaker is just in a little box down at the bottom right hand corner of your screen or in some cases. You can't see the speaker at all. You're just looking at the slides. The speaker really has no No well certainly has no physical world to play because you can't see them and even if you can see them in there in the tiny little box in the right hand corner. They're playing a tiny little little role at the bottom of your screen and the right hand corner and now your slides and taking center stage and because of that it Nell be. Who's you to take a big deep breath and and and recreate slides? That actually will be a visual aid for your audience and not cue cards for you. Wow that's huge as making me new. I have to go back and reduce videos so okay. Sorry it's okay. You got a time exactly the good rating. That's the good news all the time. We spent driving to work all the time. We spent quite frankly getting professional closing on on days. We're GONNA sit in our officer or in our cubicle. All of that time is now hours. And that's time that you really really really should be spending on editing. Your powerpoint decks or your keynote presentations. You need to look at them and say to yourself. Okay I've known forever that these really weren't optimal and now I. I can't let this go any longer because I can tell you that you present virtually and your slide are bullets with tons and tons of taxed. Your audience is absolutely positively going to read it and then go back to what they were doing and if you have to download the presentation ahead of time and so they can read it ahead of time. They're not even in a show up or if it's mandatory to show up. They're going to have it on their screens so the think they're there but they're not gonna be there because there's no reason for them to be there because you are superfluous. You are not added anything to what your slides are telling them right. So so. The solution to this is as follows. You need to create slides or visuals. If you're in keynote or pretty. Your visual cannot be self explanatory. Every one of your visuals should have what I call the Factor the audience should see slide and think They should not be able to understand the slide without you to explain it and even more than that or coupled with that you should be feeding them this information that they cannot make sense of on their own one piece at a time and that's why God invented animation with powerpoint so that you can feed it to them one bite at a time so that people don't get overwhelmed so that we know that they're looking at what we want them to be looking at so that if you're so for example let's say that you now have to Do Training about About about A website or you're a bank right and you're going to be doing training for virtual colors or your virtual customer support and these are New People coming on board. And they don't know how the screens work and you're going to teach them how these screens work my advice when you share your screen rather than sharing screen actually for education purposes. I would do screen shots of the screen and put a circle around the part of the screen that you want them to be looking at. You know when you're talking about here's the field where you enter the customer's name. You put a circle around that field so it really draws their attention to what you so you're and you're in control of that then that's exactly right. Yeah that's interesting and by the way everything that we're talking about holds true when you are delivering a live presentation. You should still be delivering a live presentation using these tests. But when you're doing virtually it it just becomes exponentially more critical that you you follow these these rules that I'm talking about or or use these tools that I'm suggesting because if you do that a couple of things will happen number one. You'll have an audience riveted. They're not going anywhere. 'cause they can't figure out what's on the screen and they need you to explain it to them. That's the first thing the second thing is if you if you build the visuals in a way that you know they're looking at what you are talking about because you're using animation to build a bite at a time or you're putting circles around things or squares around things that you know you need them to be looking at now. You have an audience. That's not getting overwhelmed or confused. And by the way it right now in our lives there so much uncertainty. There's so much fear that when we do get to present to a group the last thing we want to do his layer on all that and using them right we can find a place for an hour or fifty minutes where we can provide education or or comfort or Frankly even convinced someone that what we're proposing is a good idea for them and that's a gift