Backup Is Not a 4-Letter Word

Automatic TRANSCRIPT

If, you've ever seen Dustin Hoffman in the movie the graduate. You'll recognize what I'm about to say. He received sage advice for his career in just one word now remember this was the nineteen sixties. That one word plastics? Will I have just one word that should be at the foundation of your backing up an archiving strategy automate Absolutely automate. So I'm going to be covering a few techniques today but at the heart of the process for your backing up in archiving and I will make a distinction between the two you need to have as much automation as possible. If indeed, you're truly going to have a system that is up to date in liable and all that good stuff. Now, in my case, I have I cloud in dropbox I cloud grabs, files of that are on my neck or that go into photos, and that's a lot of files I have the big plan to two terabyte plan and all they have to do is pay the. Bill once a month and I'm good to go. I don't have to think about it. Any further than that in dropbox grabs files out of specific folders again, just takes care of it. All to do is pay the annual fee and I'm good to go there as well. Now, you may choose a different service but I encourage you to bring as much automation as you can into your backup plan because the more automation you have the stronger your plan will be now before I get to my five tips in addition to automation I, just WANNA share a note on the difference between backing up in archiving, they are not synonymous. Backing up is what you do during the project to ensure that you don't lose your work if you're working on a wedding. You probably not going to get it all done in one night or in one sitting. So you back up so that when you come back to your wedding, you know you can just pick up and go. But as something weird happens, you haven't lost your project. But when you're backing up, you're not backing it up in the final state you're backing up a work in progress. Archiving happens when the project is over. In case, you need to revisit it for whatever reason. Now, archives are the final version in general you don't save all the incremental backups that lead to the final version you say, the final version itself. So archives are the final version. They don't need to be as quickly accessible as your backups, your backup she want right there on the flash drive or wherever you happen to be using. Their the works in progress archives the final version a writing. Now regardless of if it's an archive or backup, you need to have a system, right you need to have a system for managing both from this point forward I'm going to use a more or less interchangeably, but I want you to understand that archives are longer term backups are more works in progress. Right here are five additional thoughts to consider when endeavoring. To. Preserve your work. Okay. This start out with the classic three to one rule. I'm sure you're familiar with this and if you're not, you're going to be in just a few seconds three, two one. Well, what does that mean it means three copies of your data one primary copy into backups. Two types of storage media local drive you know network, you know whatever happens to be two types of media and one copy off site or in the cloud in the cloud qualifies as offsite three, two, one, three copies of your data, two types of storage media and one copy off site or in the cloud. Now, I do both offsite and in the cloud. So I have a copy of that goes to my home, right my. Primary. Copy is here at the studio I have it backed up on a hard drive here. So I'm actually like at four something like that, and then I have most of that data in the cloud. Well. So I like both offsite in cloud, but you know one or the other the thinking being that you can be as fastidious as possible backing up your data if you have it on a hard drive next to the computer. And something happens at that particular location, rather be theft or some sort of natural disaster or whatever. Then you still lose everything. So off site is important because chances are good that you know something that ten miles away on a server hundred miles away that if something happens to your locally that you're offsite copy will still be accessible case with three two, one, three, two, one, three copies, two types of media and one copy offsite. Number two don't erase your memory cards until three two one is in place. This is something that have advocated for a long time. Or at least consider your memory cards, one of those three

Coming up next